Jobs at Kirknewton Community Development Trust


Here are three new posts at KCDT. For a full application pack and application form e mail infokirknewton@gmail.com – closing date is 19th July with interviews mid August.

Development Manager Job Description

Responsible to: Chair of the Trust

Responsible for: Finance and Admin Officer, Skills and Youth Development Co-ordinator

Hours of work: 37.5 hours per week

Broad Tasks

1. Work with the Chair to ensure that the Board of trustees formulate and regularly review the organisation’s mission and strategic plan; ensure it is able to monitor annual plans and targets.

2. Be responsible for staff leadership, management and administration of the organisation in the execution of the Directors policies.

3. Work with the Chair to ensure that the Board receives appropriate advice and information on all relevant matters and enable it to fulfil its governance responsibilities.

Working with the Directors:

4. Ensure appropriate presentation and reporting to the board on the progress of the organisation, the Resource Centre and on all matters relevant to the discharge of its responsibilities

5. As agreed with the Chair, develop policy proposals for director discussion and decision

6. Support the Chair in ensuring the continued engagement/involvement of all Directors and members of the Trust

7. As appropriate, monitor and advise on the composition of the Directors its committees and the process of self-assessment and development

8. Ensure an annual calendar of meetings of the Directors and its principal sub- committees is in place

9. Ensure the Directors meetings are efficiently serviced and that they receive financial and service development reports on a regular basis.

Leading and managing the organisation and developing services:

10. Ensure that a long term strategy, Development Plan and management of the Resource Centre is in place which can guide the organisation in
achieving objectives.

11. Be visionary and outward looking in seeking and securing new projects and initiatives to meet the needs of the local community as they change.

12. Enable the organisation to articulate its vision, mission and value base; ensure
that these are consistently applied across the organisation

13. Be responsible to the Directors for the overall financial health of the organisation;
managing the investment portfolio and ensure that expenditure is controlled in line with budgets as approved by the Directors

14. Ensure the organisation discharges its constitutional and legal obligations

15. Provide leadership to the staff team and volunteers

16. Ensure that the organisation has the resources (human, material and financial) to
operate as effectively as possible

17. Establish and maintain an HR system which ensures leadership and maximises the potential of staff and is in keeping with the mission and values of the organisation

Promotion of the organisation

18. Maintain effective networks with all principal supporters and strategic stakeholders and partners in the sector

19. Lead on the management of new and existing partnership arrangements and
manage these relationships appropriately

20. Seek opportunities to expand and promote the role of the organisation

21. Ensure the organisation is presented in an appropriate and professional manner to stakeholders

22. Oversee and manage the communications strategy

Other tasks

23. Such other tasks as may be required which are consistent with the duties and
responsibilities of the post.

Person Specification

Experience and knowledge:
• At least two years experience of community development work at project management level.
• Experience of community based learning and /or capacity building to empower committees and the wider community.
• Experience of managing or supervising staff/volunteers.
• Experience and understanding of managing budgets and resources
• Experience of managing facilities eg community centres
• Grant funding
• Social Enterprise and Trading
• Managing reporting systems for all relevant stakeholders and funders.
• Educated to a degree level or having equivalent relevant work experience at a senior level.
• Experience in promotion and marketing.

Skills and abilities
• Excellent project management skills with ability to empower individuals and communities to take on positions of responsibility to become more confident and self reliant in the longer term.
• Excellent written and verbal communication and interpersonal skills to communicate to individuals, different age groups and small and large groups.
• Good public speaker with experience of setting up and delivering presentations.
• A full, clean driving licence.
• Ability to think strategically as well as manage a community committee and competing priorities
• Ability to manage relationships with a wide range of stakeholders who have different objectives and ability to deliver to deadlines.
• IT literate (Microsoft Office, spread sheets and database packages)

Attitudes:
• Strong self motivation and drive. Well organized and the ability to prioritise workload.
• Enjoy working with people from different age groups, backgrounds and representing different interests across the community.
• A flexible approach to work and willingness to work within changing priorities
• Commitment to community empowerment and to foster wider participation in community led projects.

Volunteer and Youth Co-ordinator Job Description

Responsible to: Development Manager

Responsible for: Volunteers

Hours of work: 21 hours per week

Broad Tasks

• Co-ordinating of all volunteering activity in Kirknewton and ensuring communications with all relevant stakeholders, particular focusing on youth groups
• Supporting and encouraging volunteers in current and developing groups.
• Evaluate and Monitor and report on outcomes and objectives of the volunteer programme.
• Conducting and maintaining our skills and volunteer audit and data, matching skills to relevant activities in the Kirknewton Development Plan
• Standardising and implementing Policies and Procedures in relation to volunteers
• Ensuring Good Practice is adopted in relation to planning for volunteer involvement, recruitment, support and supervision and training and development of volunteers
• Developing and organising delivery of Volunteer Management Training for key staff and support volunteers
• Developing volunteering opportunities with role descriptions to support social enterprise development and employability skills
• Developing methods of recognising and celebrating volunteer involvement and organising the Kirknewton Volunteer Awards.
• Liaising with the Chief Executive and Directors of the Trust

Other
1. Undertaking any other task as may occasionally be required
2. Attend supervision and support meetings as agreed

Person Specification

Experience and knowledge:
Experience of community volunteering
Experience of community based youth projects
Experience of managing volunteers.
Experience and understanding developing a volunteer policy
Knowledge of grant funding for volunteers

Skills and abilities
Excellent written and verbal communication and interpersonal skills to communicate to individuals, different age groups and small and large groups.
Good public speaker with experience of setting up and delivering presentations.
Ability to manage relationships with a wide range of stakeholders who have different objectives and ability to deliver to deadlines.

Attitudes:
Strong self motivation and drive. Well organized and the ability to prioritise workload.
Enjoy working with people from different age groups, backgrounds and representing different interests across the community.
A flexible approach to work and willingness to work within changing priorities.
Commitment to community empowerment and to foster wider participation in community led projects.

Admin and Finance Officer Job Description

Responsible to: Development Manager

Hours of work: 21 hours per week

Broad tasks
• To ensure the effective delivery of the service provided by Kirknewton Community Development Trust, in accordance with its Vision, Mission and aims
• To ensure that there is adequate administrative support for the organisation community groups
• Support all financial systems for the organisation and community groups who require it

ADMIN
• Co-ordinating reception over for the Resource Centre
• Maintaining the Resource Centre, Village Hall and Church bookings
• Co-ordinating cleaning rota
• Ensure recycling processes are being maintained
• Answering telephone /message taking
• monitoring/dealing with general e-mails
• ordering stationery and maintaining office supplies
• take minutes of staff meetings, director meetings and other community groups who require support
• coordinate filing of business records
• Implement and maintain filing system
• Maintaining mailing lists and mail shots in partnership with the Project Workers
• Dealing with incoming correspondence; routine letters
• Update the website and new media sites
• Support organisational events

FINANCE
• paying bills- preparing cheques for signature and posting out
• manage and monitor petty cash system
• Prepare staff expenses and payroll for the Manager/Director to sign off
• banking – paying in income received
• meet and provide data for the accounts as needed on a monthly basis by the Development Manager
• Provide monthly management accounts to the Treasurer and Manager in line with finance timetable
• Prepare full yearend accounts for the Auditors and Treasurer
• Keep/maintain relevant journals for: income; banking; staff expenses and mileage claims; sessional workers; payroll.
• Maintain purchase Ledger for all invoices and credit notes.
• Monitor petty cash system in partnership with Business Support Manager
• Reconciliations for the bank account
• Monitor accruals
• Process Gift Aid claims annually

General:
taking part in staff meetings, staff training, some Board/staff events and other appropriate meetings as directed and other duties from time to time which are broadly consistent with those in this document

Person Specification

Experience and knowledge:
• Experience in an admin and/or finance role
• Experience and understanding of managing budgets and resources
• Experience of reporting systems for all relevant stakeholders and funders.
• Experience of excel and accountancy packages (sage or equivalent)

Skills and abilities
• Excellent organisational skills.
• Ability to manage relationships with a wide range of stakeholders who have different objectives and ability to deliver to deadlines.
• IT literate (Microsoft Office, spread sheets and database packages, new media)

Attitudes:
• Well organized and the ability to prioritise workload.
• Enjoy working with people from different age groups, backgrounds and representing different interests across the community.
• A flexible approach to work and willingness to work within changing priorities
• Commitment to community empowerment and to foster wider participation in community led projects.

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Kirknewton Development Trust awarded £266,120 by the Big Lottery Fund Scotland


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The Big Lottery Fund Scotland today (11 JUNE) announces its latest package of funding worth nearly £3.5m to eight projects across Scotland. In Kirknewton the Resource Centre project from KIRKNEWTON COMMUNITY DEVELOPMENT TRUST is awarded a grant of £266,120.

Announcing the funding, Big Lottery Fund Scotland Director, Jackie Killeen, said: “The Big Lottery Fund supports projects across Scotland that aim to improve the quality of life for individuals most in need and their families. We are delighted to be funding all today’s projects which are helping make a big difference to people’s lives.”

The Kirknewton ‘Investing in Communities’ grant of £266,120 will support the work planned in the Resource Centre, currently being built in the Main Street of Kirknewton.  The funds will pay for capital equipment for the building, running costs for three years and create local employment, including a finance and administration officer and a volunteer and youth co-ordinator who will support current and new groups in the community.

This project provides a new community facility that will allow activity based groups to utilise the Village Hall more, taking meetings out of that space and into a more suitable facility.  It will provide a central location and  a space for volunteers involved with local community groups to base themselves, share ideas, learn from each other and work together on developing ideas, projects and activity for the village.

Stewart McKenna, Chair of the Trust, said today “We are pleased that BIG have re-affirmed their confidence in the community of Kirknewton and the work of KCDT in making our  village and its environs a better place to live, work and play. Kirknewton really is becoming a vibrant community and BIG, through their assistance, are really helping to catalyse this change”

Duncan McCool, an active community volunteer and lead on the Multipath/Cycle/walking route project “It’ll be great to have our own hub to work from, to get enhanced support for volunteers to help us move projects forward. The Development Trust has been a great help for our project and it’s fantastic we can now rely on their continued support through this grant from the lottery. Quite simply without the KCDT’s assistance and continued support this
project would have a remained an idea around the dinner table and not something that will become a reality for the whole community to benefit from. The Kirknewton community is showing that with the correct support they can achieve change for the better. This funding is vital in ensuring the KCDT’s position which keeps consistency and continuity to the entire
process.”

Tony Foster, KCDT Development Officer who put together and secured the £266,120 bid said, “This successful lottery application would not have happened without the support of the local community and volunteers. Many people have helped over the last five years of the Trust and particularly during our recent fundraising activities, including the Kirknewton Gala day this Saturday.We are all delighted by this fantastic news for our community.

The 2300 strong Kirknewton community asked for more centrally located facilities in the village during our original lottery funded consultation.  Thanks to Leader Its great we’ve been able to build a zero energy space that allows us to meet demand and now, thanks to the lottery, we will be able to support activity using the building as a hub.”

The Big Lottery Fund (BIG), the largest distributor of National Lottery good cause funding, is responsible for giving out 40% of the money raised for good causes by the National Lottery.

BIG is committed to bringing real improvements to communities and the lives of people most in need and has been rolling out grants to health, education, environment and charitable causes across the UK. Since its inception in 2004 BIG has awarded close to £6bn.

The Big Lottery Fund is investing in Scotland’s communities through its Investing in Communities portfolio, as well as the small grants schemes Awards for All, Investing in Ideas, Communities and Families and 2014 Communities.

 

What on earth is that building in the Main Street for?


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So – what on earth are the Kirknewton Community Development Trust building in the Main Street?

Following the Kirknewton Community Consulation in 2011 many of you asked for new facilities in the village.  The KCDT were fortunate enough to bid for and get over £110,000 from Leader to do just that.  This project is part financed by the Scottish Government and the European Community West Lothian Leader 2008 – 2013 programme. This will be a truly community owned build.  We won’t have to pay over £400 a month to West Lothian Council for the building.  It won’t leak heat like the current office being used.

The Resource Centre (the current working title) incorporates and demonstrates renewable technology and will be an example of a low carbon building. For example there will be solar panels on the roof that will help heat the building. As well as being a base for the Trust to implement the Development Plan it will be used as a community meeting and training space and activities will include information about our community, exhibitions, support services, finance and job advice, business advice, energy advice, volunteering opportunities, group and youth activities. For example Community Council meetings will take place in the new Centre allowing freeing up all Tuesdays in the Village Hall for more activity based clubs.

Jim Keith is currently on site and the build should be complete in late August – we hope to be able to fully use the building before the end of the year.

The Trust would like to thank everyone for their patience and support during a long planning process which involved over £7,500 worth of volunteer hours! We’d particularly like to thank everyone who has arranged or participated in activities during the I Love Kirknewton Fundraising Campaign. Thanks to your efforts we have been able to donate £2000 to youth groups in the community and contributed £1000 so far to the extra £20,000+ costs we incurred for the roof during the planning application process.

If you have any questions about the build you can ask the Trust at our stall during the Kirknewton Gala on 15th June or e mail infokirknewton@gmail.com. Bookings will be arranged by the team who run the Village Hall (the Kirknewton Community Association is now a sub committee of the Development Trust) and both venues can be booked from the Resource Centre.

The building will be opened every day, hours to be decided, up to 9pm. We are looking for volunteers to cover the hours of opening, welcome guests, provide information etc. If you are interested in volunteering even a couple of hours a week or more please let us know at infokirknewton@gmail.com or at Gala day.

This is your building – we hope it will be a welcome asset to the community over the coming years.

LEADER Logo   - LEADER

Scottish Government Logo - LEADER

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EU Logo - LEADER